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As promised, here are the meeting notes from our kickoff meeting last Thrusday
Thanks, Jo for putting this together for us!!

Thanks to all that attended the planning meeting on Thursday, February 8th - we're off to a good start. Some decisions were made and suggestions offered.

Decisions:
  • Event Date: July 21st with July 28th as a back up date
  • Location: Sandy Poin tState Park
  • Our goal is to have 40 families participate in this event
Suggestions:
  • disposable cameras on all boats to capture the fun on film for each family
  • Prepare goody bags to give to each child and their siblings as they depart the event
  • activities for the kids after the picnic to wind down before they leave
  • Have a port-a-pot at the picnic site for the kids (rest rooms are a bit of a walk away)
  • have vendors logo signs leading the way to the event location
  • Order "Wish A Fish" flags for each boat
  • Order shirts for each Captain so we know who they are
  • At the picnic have the families and volunteers eat together
  • Provide entertainment - music, clown, etc.
We need sponsors to make monetary or merchandise donations.
· Ice
· beverages
· Gifts for the kids
· Fishing rods and tackle boxes
· Ice cream
· Picnic supplies (tables, chairs, tents, etc.)
· Printing services
· Decorations - balloons
· Trash cans

Skip is in the process of obtaining a tax ID number for vendor donations.

Ed is working on a brochure that we can give to vendors or sponsors. He made about 50 of them as samples. Thanks Ed!

Between donations and items sold at the Tri State Flea Market just over $600 was raised for our 2007 Wish A Fish Event. This weekend there is another flea market at the Earleigh Heights Volunteer Fire Department (161 Ritchie Hwy, Severna Park, MD21146) and Skip has heard from many who would like to participate - he will let you know if he is able to get a table there.

Skip has suggested having a second planning meeting mid to late March. How does this sound to you? We will make sure that the meeting is held in a "meeting room" where we can have an open discussion of our ideas and progress.
Please continue to make suggestions that can help to make this event a success, all ideas are welcome! Please send all communications to this email box (md-wish-a-fish @ comcast . net). It helps me keep everything in one place and at least try to stay organized :rolleyes:

Here is a recap of other information & suggestions I've received since the meeting:
- - We should be sure to formally acknowledge and thank all those who contribute to the program.
- - Maybe have Sponsorship levels "Admiral's Club", "Captain's Club", "Commander's Club", etc.
- - Boaters' World (Craig) has said they can provide 2 tents (10x10 & 10x20) and are looking into other donations. They have already donated and AM/FM/CD marine unit with speakers and other items for our WAF flea market table.
- - Craig also has access to a 16' concession style enclosed trailer, w/ a high output generator, and a concession style popcorn machine which his relatives have volunteered.

More to come..... stay tuned..
 
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